Terms of Service

Effective Date: June 29, 2026

These Terms of Service (the “Agreement”) govern your access to and use of the AI Legal Automations website, platform, and all related modules and services (including PowerBilling, PowerCase, PowerMedical, PowerAuditor, PowerTranscribe, PowerContract, PowerDiscovery, and the Desk workspace) provided by AI Legal Automations, LLC (“AI Legal Automations,” “we,” “us,” or “our”), an Illinois limited liability company. By registering for, accessing, or using the website, platform, or any services made available through it (collectively, the “Services”), you (“you” or “Customer”) agree to be bound by the terms and conditions of this Agreement.

If you are entering into this Agreement on behalf of a business, organization, or other legal entity, you represent that you have the authority to bind such entity. If you do not agree to all terms, you must not access or use the Services.

1. DEFINITIONS

“Authorized User” means an individual employee, contractor, or representative of Customer who is authorized to access and use the Services under Customer’s account.

“Output” means any content generated by the Services in response to inputs or prompts submitted by Customer or its Authorized Users, including AI-generated billing narratives, time entries, case evaluations, medical chronologies, contract analyses, and other module-specific work product.

“Subscriber Data” means documents, files, prompts, matter content, client information, and other content that you or your Authorized Users upload, submit, or transmit through the Services, excluding Output and Service-generated data.

“Intellectual Property Rights” means all rights in patents, copyrights, trademarks, trade secrets, and other proprietary or intellectual property rights worldwide.

2. GRANT OF RIGHTS; RESTRICTIONS ON USE

2.1 License

Subject to your compliance with this Agreement, AI Legal Automations grants you a non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Services solely for your internal business purposes.

2.2 Restrictions

You shall not, and shall not permit any Authorized User or third party to:

• (a) reverse engineer, decompile, or attempt to extract the source code of the Services;
• (b) use the Services for any purpose other than supporting your professional legal, billing, timekeeping, case-management, and related practice activities;
• (c) use the Services to train, improve, or develop any artificial intelligence or machine learning models;
• (d) upload, transmit, or input any Subscriber Data that is subject to HIPAA, the GLBA, the DPPA, or other regulated personal information unless you have obtained all necessary consents and authorizations and, where required, executed a written Business Associate Agreement with AI Legal Automations;
• (e) resell, sublicense, or commercially redistribute any portion of the Services or Output;
• (f) use the Services in a manner that violates applicable law, rules of professional conduct, or court rules governing timekeeping and billing practices.

AI Legal Automations reserves all rights not expressly granted herein.

3. USER ACCOUNTS

You must register and maintain an active account to access the Services. You agree to provide accurate, current, and complete information during registration and to update such information as necessary. You are responsible for safeguarding your account credentials and for all activity that occurs under your account or those of your Authorized Users. You must promptly notify us of any unauthorized access or suspected security incident affecting your account.

4. INTELLECTUAL PROPERTY

4.1 Our IP

The Services and all software, content, tools, models, prompts, templates, and documentation made available through the Services, including all Intellectual Property Rights therein, are and shall remain the exclusive property of AI Legal Automations and its licensors. No rights are granted to you other than the limited license expressly set forth in Section 2.1.

4.2 Subscriber Data and Output

As between the parties, you retain all right, title, and interest in and to your Subscriber Data and the Output generated from it. You grant AI Legal Automations a limited, non-exclusive, royalty-free license to host, process, transmit, and display Subscriber Data and Output solely to provide, secure, support, and improve the Services for you in accordance with this Agreement and our Privacy Policy.

4.3 Feedback

If you provide suggestions, ideas, or feedback regarding the Services, you grant AI Legal Automations a perpetual, irrevocable, royalty-free license to use that feedback for any purpose without obligation to you.

5. AI OUTPUT AND DISCLAIMERS

5.1 Use of AI Output

The Services include generative AI tools across seven modules (PowerBilling, PowerCase, PowerMedical, PowerAuditor, PowerTranscribe, PowerContract, PowerDiscovery) that produce billing narratives, case evaluations, medical chronologies, contract analyses, transcriptions, and related content in response to user inputs. You are solely responsible for reviewing, editing, and validating any Output prior to relying on or submitting it in any legal, billing, medical, or client-facing context.

5.2 AI Does Not Constitute Legal Advice

AI-powered features provide analysis and suggestions. They do not constitute legal advice, medical advice, or professional counsel. Users are solely responsible for all professional judgment and must independently verify all AI-generated outputs before relying on them in legal matters.

5.3 No Attorney-Client Relationship

Nothing in the Services or any Output creates an attorney-client relationship between you (or any end client) and AI Legal Automations. AI Legal Automations is a software provider, not a law firm, and does not practice law.

6. DATA PRIVACY AND PROCESSING

6.1 Roles and Scope

In connection with the Services, AI Legal Automations may process information that identifies or relates to an individual (“Personal Data”) on behalf of Customer. Customer is the data controller, and AI Legal Automations is the data processor. Our processing of Personal Data is described in our Privacy Policy, which is incorporated into this Agreement by reference.

6.2 Security

We maintain administrative, technical, and physical safeguards designed to protect Subscriber Data, including encryption in transit and at rest, role-based access controls, network segmentation, logging, and regular vulnerability testing. You are responsible for configuring access for your Authorized Users and for maintaining appropriate device, network, and credential security on your side.

6.3 Protected Health Information

Where you intend to submit Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) through the Services (including, in particular, through PowerMedical), you must request and execute a written Business Associate Agreement (“BAA”) with AI Legal Automations before submitting or transmitting PHI. You are responsible for determining whether a BAA is required for your use of the Services.

7. FEES AND PAYMENT

7.1 Subscription Fees

Unless otherwise agreed in writing, access to the Services is provided on a subscription basis. You agree to pay all fees set forth on the AI Legal Automations website or applicable order form in accordance with the selected plan. Fees are quoted in U.S. dollars and are exclusive of taxes, which are your responsibility (other than taxes on our net income).

7.2 Billing and Renewal

Subscriptions are billed in advance on the cadence shown at sign-up (typically monthly or annually) and renew automatically for successive terms of the same length unless cancelled before the renewal date. You authorize us and our payment processor to charge your payment method on each renewal. Fees are non-refundable except as expressly stated in this Agreement or required by law.

7.3 Late Payment and Suspension

Past-due amounts may accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law. We may suspend or restrict your access to the Services if any undisputed amount is more than thirty (30) days past due, after providing you reasonable notice.

8. TERM AND TERMINATION

8.1 Term

This Agreement begins on the date you first accept it (including by creating an account or accessing the Services) and continues until terminated as set forth below.

8.2 Termination for Convenience

You may cancel your subscription at any time from your account settings. Cancellation takes effect at the end of the then-current billing period; no pro-rata refund is owed for the unused portion of that period unless required by law.

8.3 Termination for Cause

Either party may terminate this Agreement for cause if the other party materially breaches the Agreement and fails to cure the breach within thirty (30) days after written notice. We may additionally suspend or terminate your access immediately if (a) we reasonably believe your use of the Services creates a security risk or violates Section 2.2; (b) you fail to pay undisputed fees as required; or (c) we are required to do so by law.

8.4 Effect of Termination; Data Return

On termination, your right to access the Services ends. For thirty (30) days after termination, you may request export of Subscriber Data in a commercially reasonable, machine-readable format. After that period, we may delete or anonymize Subscriber Data in accordance with the retention practices described in our Privacy Policy, except where retention is required by law.

8.5 Survival

Sections that by their nature should survive termination — including Sections 4 (Intellectual Property), 9 (Disclaimers), 10 (Limitation of Liability), 11 (Indemnification), 12 (Confidentiality), 13 (Governing Law and Dispute Resolution), 14 (General Provisions), and any accrued payment obligations — survive termination of this Agreement.

9. DISCLAIMER OF WARRANTIES

EXCEPT AS EXPRESSLY STATED IN THIS AGREEMENT, THE SERVICES AND ALL OUTPUT ARE PROVIDED “AS IS” AND “AS AVAILABLE” WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY. AI LEGAL AUTOMATIONS DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant that the Services will be uninterrupted, error-free, or free of harmful components, or that any Output will be accurate, complete, current, or suitable for your particular purpose. AI Output may contain factual errors, omissions, or fabricated citations and must be independently verified by a qualified professional before any reliance, filing, billing entry, or client-facing use. You assume all risk arising from your use of the Services and any Output.

Some jurisdictions do not allow the exclusion of certain warranties, so the above exclusions may not apply to you to the extent prohibited by applicable law.

10. LIMITATION OF LIABILITY

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOSS OF PROFITS, REVENUE, GOODWILL, DATA, OR BUSINESS OPPORTUNITY, ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SERVICES, WHETHER IN CONTRACT, TORT, OR ANY OTHER THEORY, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

EXCEPT FOR (A) YOUR PAYMENT OBLIGATIONS, (B) EITHER PARTY’S INDEMNIFICATION OBLIGATIONS UNDER SECTION 11, OR (C) A PARTY’S BREACH OF SECTION 12 (CONFIDENTIALITY), EACH PARTY’S TOTAL AGGREGATE LIABILITY ARISING OUT OF OR RELATING TO THIS AGREEMENT IS LIMITED TO THE AMOUNTS PAID OR PAYABLE BY CUSTOMER TO AI LEGAL AUTOMATIONS UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO LIABILITY.

THE LIMITATIONS IN THIS SECTION APPLY TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW AND FORM AN ESSENTIAL BASIS OF THE BARGAIN BETWEEN THE PARTIES.

11. INDEMNIFICATION

11.1 By Customer

You will defend, indemnify, and hold harmless AI Legal Automations and its affiliates, officers, and personnel from and against any third-party claim and any resulting losses, damages, and reasonable attorneys’ fees arising out of or relating to (a) your Subscriber Data or your use of any Output, including any allegation that your Subscriber Data infringes a third party’s rights or violates law; (b) your breach of Section 2.2 (Restrictions) or Section 6.3 (PHI); or (c) your violation of applicable law or rules of professional conduct in connection with the Services.

11.2 By AI Legal Automations

We will defend you against any third-party claim that the Services, as provided by us and used by you in accordance with this Agreement, infringe such third party’s U.S. patent, copyright, or trade-secret rights, and we will pay any damages and costs finally awarded against you by a court of competent jurisdiction or agreed in settlement by us. If the Services become, or in our reasonable opinion are likely to become, the subject of such a claim, we may (i) procure for you the right to continue using the Services, (ii) modify or replace the Services to make them non-infringing, or (iii) terminate the affected portion of the Services and refund any prepaid, unused fees attributable to that portion.

11.3 Exclusions

Our obligation under Section 11.2 does not apply to any claim arising out of (a) Subscriber Data; (b) Output to the extent the alleged infringement results from prompts, instructions, or content you provided; (c) your use of the Services in combination with products, services, or data not provided by us where the infringement would not have occurred but for such combination; or (d) any unauthorized modification of the Services.

11.4 Procedure

The indemnified party will give the indemnifying party prompt written notice of the claim, reasonable cooperation in the defense, and sole control of the defense and settlement (provided that no settlement that imposes a non-monetary obligation on the indemnified party may be made without its prior written consent, not to be unreasonably withheld). This Section 11 states each party’s exclusive remedy and entire liability for third-party infringement claims.

12. CONFIDENTIALITY

“Confidential Information” means non-public information that one party (the “Discloser”) discloses to the other (the “Recipient”) in connection with the Services and that is identified as confidential or that the Recipient should reasonably understand to be confidential given its nature and the circumstances of disclosure. Subscriber Data is your Confidential Information; the non-public elements of the Services (including pricing, technical information, and roadmap) are our Confidential Information.

The Recipient will (a) use Confidential Information only as necessary to perform under this Agreement; (b) protect it using at least the same care it uses for its own confidential information of like sensitivity, and in no event less than reasonable care; and (c) disclose it only to its personnel and advisors with a need to know who are bound by confidentiality obligations no less protective than those in this Section.

Confidential Information does not include information that the Recipient can show was (i) already known without obligation of confidence, (ii) independently developed without use of the Discloser’s Confidential Information, (iii) rightfully obtained from a third party without restriction, or (iv) made public without breach of this Agreement. The Recipient may disclose Confidential Information if required by law or court order, provided it gives the Discloser prompt notice (where legally permitted) and reasonable cooperation to seek protective treatment.

13. GOVERNING LAW AND DISPUTE RESOLUTION

13.1 Governing Law

This Agreement is governed by the laws of the State of Illinois, without regard to its conflict-of-laws principles. The United Nations Convention on Contracts for the International Sale of Goods does not apply.

13.2 Informal Resolution

Before initiating any formal proceeding, the parties will attempt to resolve any dispute in good faith through written notice and a thirty (30) day discussion period between their authorized representatives.

13.3 Venue

Subject to Section 13.4, the parties consent to the exclusive jurisdiction and venue of the state and federal courts located in Madison County, Illinois (or, for federal matters, the U.S. District Court for the Southern District of Illinois) for any dispute arising out of or relating to this Agreement, and waive any objection to that venue.

13.4 Equitable Relief; Time Limit

Either party may seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property or Confidential Information. Any claim arising out of or relating to this Agreement must be filed within one (1) year after the cause of action arose, except where prohibited by applicable law.

14. GENERAL PROVISIONS

14.1 Modifications

We may update this Agreement from time to time. If we make material changes, we will provide reasonable advance notice (for example, by email to the account’s primary contact or by in-product notice) and update the Effective Date above. Your continued use of the Services after changes take effect constitutes acceptance of the updated Agreement. If you do not agree to the changes, you must stop using the Services before they take effect.

14.2 Notices

Legal notices to AI Legal Automations must be sent to legal@ailegalautomations.com and to the postal address in Section 15. We may give you notice by email to your account’s primary contact, by in-product message, or by posting on the Services.

14.3 Assignment

You may not assign this Agreement, in whole or in part, without our prior written consent. Any attempted assignment in violation of this Section is void. We may assign this Agreement to an affiliate or in connection with a merger, acquisition, reorganization, or sale of substantially all of our assets. Subject to the foregoing, this Agreement binds and benefits the parties’ permitted successors and assigns.

14.4 Force Majeure

Neither party will be liable for any delay or failure to perform (other than payment obligations) caused by events beyond its reasonable control, including acts of God, natural disasters, war, terrorism, civil unrest, labor disputes, government action, internet or telecommunications outages, or third-party cloud or AI-provider outages.

14.5 Independent Contractors

The parties are independent contractors. This Agreement does not create any partnership, joint venture, agency, franchise, or employment relationship.

14.6 Severability; Waiver

If any provision of this Agreement is held unenforceable, that provision will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will continue in full force. No failure or delay in exercising any right under this Agreement is a waiver of that right.

14.7 Export Controls and Sanctions

You will comply with all applicable U.S. and other export-control, re-export, and sanctions laws. You represent that you and your Authorized Users are not located in, organized under the laws of, or ordinarily resident in any embargoed country or on any U.S. government restricted-party list.

14.8 Government End Users

The Services are “commercial computer software” and “commercial computer software documentation” as defined in FAR 12.212 and DFARS 227.7202. Use by U.S. Government end users is subject to the commercial terms of this Agreement.

14.9 Entire Agreement

This Agreement, together with the Privacy Policy and any order form, BAA, or other written agreement executed by the parties, constitutes the entire agreement between the parties regarding the Services and supersedes all prior or contemporaneous understandings on the subject. In the event of a conflict, a signed order form or BAA controls over this Agreement to the extent of the conflict.

15. CONTACT INFORMATION

If you have any questions regarding this Agreement or the Services, please contact us at: